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Position Descriptions

CSA is currently seeking volunteers in multiple areas including Sports Commissioners, Coaches and Directors.  Commissioners and Coaches are responsible for the successful implementation of the organizational mission and vision.  General responsibilities consist of the development, implementation, coordination, operation and growth of sport specific programs.  These positions are voluntary but offer an exciting opportunity for close involvement in the development of a comprehensive youth sports organization.

CSA is currently seeking qualified candidates for the following roles:

You are invited to submit your expression of interest, supported by a brief bio, contact information and references, to
  

Commissioners
 
Commissioners will be responsible for implementing and direct oversight of the various sports programs working closely with the Association President to insure self sustaining and long term program success.  Commissioners shall know and enforce the rules, regulations and by-laws of the organization and policies and procedures pertaining to the sport they govern.
 
Optimally, Commissioners will have experience and evidence of creating an effective delivery system through a partnership approach and a minimum of five years’ business management experience with evidence of:

  • Effective leadership in complex external environments
  • Advocacy and communications skills
  • Politically adept and responsive to political and social change
  • Managing, building and developing high performance teams
  • Resource planning and allocation
  • Business planning and development
  • Financial control

 
Experience of setting the strategic direction for an organization and achieving ownership, credibility and success through a track record of delivery of high quality results against challenging targets is highly desired.
 
Commissioner candidates must:

  • have exceptional knowledge and understanding of the sport they lead
  • have an understanding of Clarksburg Sports Association mission, vision and business objectives, its polices and procedures together with a robust knowledge of the organization strategic and business planning processes.
  • have a strong understanding and knowledge of sports development at a grass roots level
  • be a confident and effective communicator and have the ability to motivate yourself and others
  • work effectively as a team member
  • meet the CSA criteria with regards to a personal background check

You will also be involved in building relationships with Clarksburg High School and Rocky Hill Middle School coaches and local organizations to provide routes of progression for young players as well as soliciting volunteers from the community.
 
Estimated time commitment:
Year one - 160 hours
Year two - 135 hours
Year three - 120 hours



Coaches
 
CSA is seeking coaches to assume responsibility for the development, implementation and execution of the CSA sports programs and so for their future success.
 
Energetic and qualified coaches are being sought with experience and competency in multiple relevant areas of sport, who have the drive and commitment to deliver a comprehensive program and coaching qualities in accordance with the mission and vision of the CSA.  Your primary role as a coach will be to consistantly model organizational values, providing positive feedback and action plans to young people, encouraging and enabling them to develop sustaining relationships as athletes through their sport.
 
Your role will be to take a professional approach in the planning, preparation, organization and delivery of a specific sport for young people aged 6-14 who live in the greater Clarksburg area.  This will include coaching for practice, league play and setting up and running external events, such as clinics, to encourage wider participation and inclusion.
 
You will also be involved in building relationships with Clarksburg High School and Rocky Hill Middle School coaches and local organizations to provide routes of progression for young players as well as soliciting volunteers from the community. The large majority of your work will be on the weekends and in the evening.
 
Coaching candidates must:

  • have prior experience with coaching children and young people in their sport
  • have exceptional knowledge and understanding of the game
  • be a confident and effective communicator and have the ability to motivate yourself and others
  • work effectively as a team member
  • meet the CSA criteria with regards to a personal background check

Coaching certification and first aid training, while not mandatory, is preferred.
 
Estimated time commitment:
Year one - 175 hours
Year two - 150 hours
Year three - 130 hours



Marketing/Communications Director
 
A Marketing/Communications Director is sought with experience, competency, drive and commitment to deliver the Public Affairs and Communication portfolio assuming responsibility for the direction and strategy and so for its future success.  This person will also work closely with the Executive Committee to develop the organizational strategy.

Works directly with the President, Executive team and volunteers to set overall organizational policies and priorities. Considers and analysis the implications of proposed actions and decisions on the whole of the organization.
 
Duties include:

  • assist the Executive Board in developing the organizations strategic plan, which addresses critical issues in the marketing and communications area.
  • develops and recommends an annual plan for the Marketing and Communications strategy.
  • making decisions relative to the selection and utilization of other Marketing and Communications volunteers.
  • making internal and external presentations with regards to organizational strategies and activities.
  • providing strong, effective and highly visible leadership to the Marketing and Communications team in order to capitalize on the full potential of this most critical resource. Ensures that all volunteers are stimulated, motivated and guided to contribute fully to the realization of Clarksburg Sports Association's vision, mission, goals and objectives. Empowers others to identify innovative approaches to enhance organizational performance.
  • Developing a marketing strategy that effectively reflects the organization and educates the public in terms of organizational expectations and maximizes the organization's fundraising efforts.
  • Responsibility for the development and implementation of an annual, strategic, special events calendar that ensures the efforts, resources and the volunteer time are utilized in a manner that provides the greatest return to the organization.  Ensures all events are planned to capture the attention of the intended audience and the media.  Manages the production of each event ensuring all appropriate sponsorships are achieved and all details are managed in a creative, timely and cost efficient manner.
  • Develops and implements communications and media strategies that successfully deliver information and key messages to the public.
  • Develops and maintains a strong and productive relationship with both print and electronic media.  Ensures the organization is understood by the media and the media are interested in presenting information to the public in a manner that informs and educates them on the organization.

Individual must be a strong communicator, have excellent written, presentation, oral communications and interpersonal skills.  Individual must possess strong leadership skills, be able to motivate and influence others. Individual must be able to think creatively and strategically, have excellent judgment and be able to work in a changing environment.
 
Marketing Communications Director must:

 

  • have business development and relationship building experience
  • have an understanding of Clarksburg Sports Association mission, vision and business objectives, its polices and procedures together with a robust knowledge of the organization strategic and business planning processes.
  • have a strong understanding and knowledge of sports development at a grass roots level
  • be a confident and effective communicator and have the ability to motivate yourself and others
  • work effectively as a team member
  • meet the CSA criteria with regards to a personal background check


Estimated time commitment:
Year one - 90 hours
Year two - 75 hours
Year three - 65 hours



Business Development Director
 
Clarksburg Sports Association seeks an individual to focus on business and program development of the organization.  The core aspect of the role will be to develop new strategies and innovative programs to maximize community partnerships and opportunity for youth participation.  This person will also work closely with the Executive Committee to develop the organizational strategy.

Duties include:

  • Build high quality business relationships with key partners in the community.
  • Identification of new business and marketing opportunities to meet the strategic requirements of the organization
  • Analyze and identify appropriate data for use in business development.
  • Analysis of the existing program and determining strategies to maximize operational effectiveness.
  • Create business cases and plans for successful growth of the organization and its programs.

The ideal candidate will have experience of partnership development as well as conducting/concluding commercial negotiations.  Good communication skills with the ability to put ideas across effectively with a high level of self-confidence and self-assuredness. The ability to use your initiative and be pro-active with the ability to self motivate and work well with others.
 
Business Development Director must:

  • have business development and relationship building experience
  • have an understanding of Clarksburg Sports Association mission, vision and business objectives, its polices and procedures together with a robust knowledge of the organization strategic and business planning processes.
  • have a strong understanding and knowledge of sports development at a grass roots level
  • be a confident and effective communicator and have the ability to motivate others
  • work effectively as a team member
  • meet the CSA criteria with regards to a personal background check

 
Estimated time commitment:
Year one - 160 hours
Year two - 135 hours
Year three - 120 hours
 

Campaign Director
 
The Campaign Director is a senior member of the management team looking at overall strategic developmental concerns and planning multi-year, multi-faceted approaches to financial resource development.  This person will also work closely with the Executive Committee to develop the organizational strategy.

The primary role of the Campaign Director will be to develop an overall strategic plan for an integrated fund raising model that supports the mission of the organization.

Duties include:

  • Oversight responsibility for annual federation campaign including creating long term campaign and marketing plans.
  • Develop positive relationships with current donors and provide stewardship to the donor cultivation process.
  • Participate in the cultivation and solicitation of selected major contributors and campaign leadership.
  • Develop and maintain strong relationships with constituent agencies and other community stakeholders including the identification and implementation of innovative collaborative fundraising efforts.
  • Participate as a member of the Executive leadership team and provide consultation to the Directors and President and on all campaign related issues.
  • Develop and implement strategies to identify and incorporate new donors in the campaign to enlarge the donor base.

Optimal Qualifications and competencies:

  • 7-10 years prior experience as a financial professional, with at least the last four years in managerial positions.
  • Demonstrated and recognized accomplishments as a “leader among leaders.”
  • Demonstrated success persuading and influencing groups and individuals to support the organization’s agenda with respect to colleagues, team members, volunteer leadership and other potential stakeholders.
  • Knowledgeable about and committed to core CSA values and the ability to demonstrate, communicate and represent those to others.
  • Demonstrated success leading and managing other professionals and support volunteers to achieve short and long term goals and competencies individually and as members of a team.
  • Understanding of the complexity of the volunteer relationships and success managing those relationships in a warm and professional manner.
  • Analytical skills and the ability to problem solve.
  • Ability to manage multiple tasks simultaneously.
  • Demonstrated confidence and success personally soliciting significant major gifts.
  • Success building, cultivating and stewarding new relationships leading to measurable results i.e. identify high capacity donors, increase in campaign revenue, increase in volunteer participation and partnership.
  • Outstanding verbal and written communication skills and the ability to present at public platforms.  Demonstrated success working collaboratively and cooperatively with others, other departments within the organization and with other community organizations and entities.

 Campaign Director must:

  • have an understanding of Clarksburg Sports Association mission, vision and business objectives, its polices and procedures together with a robust knowledge of the organization strategic and business planning processes.
  • have a strong understanding and knowledge of sports development at a grass roots level
  • be a confident and effective communicator and have the ability to motivate yourself and others
  • work effectively as a team member
  • meet the CSA criteria with regards to a personal background check

Estimated time commitment:
Year one - 160 hours
Year two - 135 hours
Year three - 120 hours

 

Operations Team Positions

The CSA Operations Team (OT) is responsible for conducting the affairs of the Corporation according to the Articles of Incorporation and Bylaws and for accomplishing the vision and mission established by the Board of Directors.  The CSA Operations Team collaborates closely with the Board of Directors to develop and otherwise implement the various programs, policies and procedures of the organization.  The CSA Operations Team has responsibility for the successful implementation of programs and day-to-day operations for the Association.   The guiding concern of the Operations Team is the growth and development of youth who participate in the various athletic programs.

 

Treasurer

The Treasurer is responsible for the custody of all monies and securities of CSA, and shall have responsibility for the keeping of regular books of account with respect thereto.  The Treasurer signs checks and drafts for the Corporation, along with the President.   All financial accounts in any financial institution shall be held in the name of CSA and require the joint authorization, by way of signature, endorsement or otherwise, of the President and Treasurer to act and sign for the Corporation in financial matters.  The Treasurer shall keep accurate financial records, shall be responsible for submitting all documentation such deposit slips, vouchers, receipts, invoices or other records to the CSA Accountant for monthly financial reconciliation.  The Treasurer shall also make bank deposits, provide reimbursements to CSA volunteers and make corporate purchases from time to time using the CSA credit card.

Time commitment:  Approximately 10-15 hours/month

 

Secretary

The Secretary shall issue notice of all meetings, shall be responsible for the keeping and maintenance of all corporate minutes, records, reports, and other documents pertaining to the affairs of the Corporation.  These responsibilities include administration of background checks for volunteers and for maintaining the corporate officer history.  Time commitment: Approximately 10 hours/month

 

Business Manager

The CSA Business Manager is responsible for supporting shared operational and fiscal activities of the organization across all sports such as permit administration, seasonal and summer camp insurance renewal.  The Business manager will analyze current procurement processes and identify areas for operational improvement and develop solutions to enhance efficiencies such as preferred vendor and supplier relationships.  Work with the various Commissioners on a community outreach (service) program to identify an organization they would like to help out in our community at the start of their season (i.e. a food drive for Clarksburg Assistance Network; Toys for Tots, etc).  The goal is to identify opportunities for each CSA sport to take on one small community cause, either as a collective group or by team.  Coordinate the various causes with the commissioners, coaches and team moms making sure the projects are identified and well defined.

 

Commissioners (All Sports)

The CSA Commissioner is the Champion for a specific area of sport within the organization, ensuring there is a clear, shared vision among all team members, participants and parents, with strong and effective leadership throughout.  Commissioners ensure that there is a robust sport delivery system that is founded upon internal and external partnerships working together to help meet Clarksburg Sports Association’s mission and objectives.  Commissioners provide governance around program development, implementation decisions and strategy.  Working with the President of CSA Operations, Commissioners identify growth opportunities, prepare budgets, recruit, interview, screen and appoint prospective coaches and assistants.

 

Commissioners undertake and/or direct special studies of sport implementation plans, issues, or problems.  Give advice and guidance to the coaches in the responsible area of sport of these problems, promoting the general welfare of the organization at all times.  Collaborate with league officials in the responsible area of sport to ensure contests are administered equitably and the core values of the CSA program are reinforced and implemented.  Ensure that the organization is well sponsored through fundraising and corporate support activities.  Commissioners create and sell sponsorship opportunities to further enhance the financial position of the organization.

 

As a member of the Operations Team, the Commissioner will work seamlessly as part of the CSA team to insure that the organization is known for high sportsmanship ideals and would develop a culture of high sportsmanship consistent with the vision and mission of the organization.  Commissioners conduct continuing educational programs to promote the development of coaches and sportsmanship.

 

Most importantly, the Commissioner will insure that the responsible area of sport is well run financially, exhibiting balanced budgets, surpluses, reserves and the efficient use of resources to achieve both financial efficiency and effectiveness of goal attainment, ensure the Coaches teach respective sport strategies in accordance with the vision and mission of the organization, maintain a positive outlook at all times and lead by example.  Time commitment (in-season):  Approximately 30 hours/month

 

Webmaster

The CSA webmaster is responsible for creating and maintaining the various web pages that may include forms, menus, tables, frames, graphics (such as buttons and menus), and other elements.  New content and registration information will only be added with consultation with staff or committee.  Weekly maintenance includes updating the front page news (and other pages as needed), to delete outdated content and add current information, looking for and fixing errors, looking for and repairing broken links, making certain that all pages are correctly formatted, and other basic upkeep.  Works with commissioners and operations team to solicit updated content and news, making recommendations for design enhancements to site as needed.  Time commitment:  Approximately 10 hours/month

 

Please direct all inquiries and interest to Info@CSAsports.org